Guide · Assistant

AI assistant for coffee machine technicians

The technician asks in the chat, and the Assistant answers from your manuals.

2 min readUpdated November 2026

What the technician can ask

  • “What does error 26 mean?”
  • “Which code does the part I need have?”
  • “How do I repair this fault?”

How it answers

  • Only from your documents.
  • It shows the document and the page the answer came from.
  • If the information is not in the documents, it says plainly that it did not find it.
  • The Assistant answers in Romanian.
The Assistant in VMS Metrics, for technicians. The app is shown in Romanian
The Assistant, from the Demo Co account, in Romanian

How you set it up

1

Upload the manuals

The manager puts the PDF files in Tickets, the Documentation tab.

2

The Assistant reads them

It reads the text in each PDF. A PDF with no text shows as “Scanned, no text”, and you get no answers from it.

3

Keep them current

You can replace or withdraw a document at any time.

Where the technician finds it

On the phone, in the Assistant tab, right at the machine. Past conversations are there too.

See the Technician assistant page →

Questions

Can other companies see my manuals?

No. Each company sees only its own documents.

Is it included at every company?

Documentation and the Assistant are switched on separately for each company. Write to us and we switch them on.

Got a question?

Message us on WhatsApp.

Contact us
Vending Management System